Breakthrough Houston is hiring! We’re looking for a talented and enthusiastic Operations Manager who will help lead the day-to-day management and administrative operations of the organization. The ideal candidate has an operations or special projects background in an educational non-profit, and is experienced, poised, and able to develop and execute highly efficient, effective systems for managing resources, information, and relationships. The Operations Manager works collaboratively with all staff, including the development and program teams.
Breakthrough Houston’s Mission: Breakthrough’s mission is to prepare students who possess high academic potential, but limited educational resources, for competitive high school programs and college admission. In addition, we train talented college and high school students for careers in education.
Breakthrough Houston’s Vision: At Breakthrough Houston, we envision a day when all children will have equitable access to quality education and teachers who are committed to students’ academic success.
Principal Duties and Responsibilities:
Operations and General Administration
— Act as the office manager and ensure smooth office operations regarding internet, copy machine, postage machine, IT support/coordination/virtual issues
— Transportation coordination for Summer Program including working with HISD on busing routes and lists of students with addresses. Make signs for buses indicating routes for students. Attend “Meet the Teachers” event at the beginning of summer to go over bus routes with families. Assist Special Events interns with busing for field trips.
— Coordinate food services for Breakfast and Lunch during the summer program for 3 program locations.
— Work with Executive Director and oversee the utilization of facilities for summer and after school programming; this will be at St. John’s School, Gregory Lincoln Education Center, and a school inside Connect Community. Keep up with MOU’s created for 3 locations.
— Support the Executive Director with projects and assistance when needed.
— Oversee changes to the BTH website using Word Press.
— Keep up with MOU’s decided on by Executive Director for HISD, SJS and Connect Community
— Manage the Vendor Relationship with HISD (Approved Vendor Status)
Human Resource Responsibilities
— Track PTO for all full time staff
— Help to create surveys when needed and organize team building events
— Assist Finance Director with Follow through for FT and PT staff and onboarding process
Americorps — seasonal, for Teaching Fellows only
— For Americorps members starting in the summer of 2021, support Breakthrough Central Texas in completing the onboarding process required including providing information, following up on paperwork, background checks and missing documentation.
— Track TF completion of eGrants/My Americorps enrollment and exit and follow-up with TF’s as necessary.
— Conduct previous term of service verifications
— Track TF completion of payroll documentation and enrollment; assist in collecting missing documents and timesheets submitted to Ct Tx and notify Ct Tx of any required payroll changes
— Strong commitment to the mission and values of the organization.
— Bachelor’s Degree required|
— Proficient in Quickbooks, Excel, MS Word, and Power Point
— Experience with Word Press a plus but willingness to learn is required
— Prior office manager experience in an educational or professional setting a plus
— Excellent verbal, written, and visual communication skills.
— Ability to work both collaboratively as part of a team effort and independently with minimal supervision.
— Willingness and ability to take initiative as appropriate.
— Strong desire to learn and grow professionally.
— Highly organized with the ability to multi-task and deliver commitments in a timely manner, with exceptional attention to detail.
Breakthrough is a fast-paced, needs-responsive environment. While office hours can be flexible, full-time employees may work more than 40 hours per week on a regular basis. Some evening and weekend work is required.
Compensation and Benefits
— Competitive annual salary, commensurate with qualifications and experience.
— Health, dental, and vision insurance; Breakthrough pays 100% of employee premiums.
— Optional 401k plan available.
To apply, send resume and cover letter to:
Kathy Heinzerling, Executive Director: firstname.lastname@example.org
Breakthrough Houston, 2401 Claremont Ln. Houston, TX 77019